Odoo Fleet Management: Vehicle Tracking & Maintenance Guide

Fleet Module Overview

Odoo Fleet manages company vehicles: cars, trucks, vans, motorcycles, and equipment. It tracks: vehicle details, driver assignments, fuel consumption, maintenance schedules, contracts (leasing, insurance), and total cost of ownership.

Vehicle Setup

# Fleet → Vehicles → Create
# Vehicle details:
# - Model: Toyota Camry 2026
# - License Plate: ABC-1234
# - VIN: 1HGBH41JXMN109186
# - Driver: John Smith
# - Tags: Sales Team, Sedan
# - Odometer: 15,432 km
# - Status: Active / Maintenance / Inactive

# Purchase info:
# - Acquisition Date: 2026-01-15
# - Purchase Price: $28,000
# - Residual Value: $15,000
# - Catalog Value: $30,000

Driver Management

• Assign driver to vehicle
• Track driver history (who drove which vehicle when)
• License expiry tracking with alerts
• Driver-specific fuel and maintenance costs

Fuel Logs

# Track fuel consumption:
# Fleet → Vehicle → Fuel Logs → Add
# - Date: 2026-03-20
# - Fuel Type: Diesel
# - Liters: 45
# - Price per liter: $1.50
# - Total Cost: $67.50
# - Odometer: 16,200 km

# Odoo calculates:
# - Fuel efficiency (km/liter)
# - Cost per km
# - Monthly fuel cost
# - Comparison between vehicles

Maintenance

# Preventive maintenance:
# - Oil change every 10,000 km or 6 months
# - Tire rotation every 15,000 km
# - Brake inspection every 20,000 km
# - Annual inspection

# Fleet → Vehicle → Services → Add
# - Service Type: Oil Change
# - Date: 2026-03-15
# - Vendor: AutoService Inc.
# - Cost: $85
# - Odometer: 15,000 km
# - Next Service: 25,000 km

# Alerts:
# - Upcoming service based on odometer or date
# - Overdue services highlighted

Contracts

# Track vehicle-related contracts:

# Lease Contract:
# - Type: Leasing
# - Start: 2026-01-01
# - End: 2028-12-31
# - Monthly Cost: $450
# - Included km: 20,000/year
# - Excess km charge: $0.15/km

# Insurance:
# - Type: Insurance
# - Provider: StateAuto Insurance
# - Premium: $150/month
# - Coverage: Comprehensive
# - Expiry: 2027-01-01

# Contracts trigger reminders before expiry

Total Cost of Ownership

# Per vehicle, Odoo calculates:
# TCO = Purchase/Lease + Fuel + Maintenance + Insurance + Tax

# Vehicle: Toyota Camry 2026
# Lease: $5,400/year
# Fuel: $2,400/year (estimate)
# Maintenance: $800/year
# Insurance: $1,800/year
# Registration: $200/year
# Total TCO: $10,600/year
# Cost per km: $0.53/km (at 20,000 km/year)

# Compare across fleet to identify expensive vehicles

Reporting

• Fleet cost analysis per vehicle, driver, department
• Fuel efficiency comparison
• Maintenance cost trends
• Contract renewal calendar
• Odometer tracking and usage patterns
• CO2 emissions report (if configured)

Integration with HR

• Driver = Employee record in HR
• Vehicle allowance as part of compensation package
• Mileage reimbursement via Expenses module
• Vehicle assignment changes tracked in employee history

DeployMonkey + Fleet

Deploy Odoo Fleet on DeployMonkey. The AI agent configures vehicle catalog, maintenance schedules, fuel logging, and contract tracking. Manage your entire fleet from one platform.