What the Agent Configures
Vehicle Registry
- Vehicle records with make, model, year, VIN, license plate
- Vehicle categories (Car, Van, Truck, Motorcycle, Heavy Equipment)
- Ownership type (Company-owned, Leased, Employee-owned)
- Assignment to drivers/employees
- Vehicle status (Active, In Service, Retired, Sold)
Service Schedules
- Preventive maintenance schedules (oil change every 5,000 km, tire rotation every 10,000 km)
- Inspection schedules (annual safety inspection, emissions testing)
- Service provider management (preferred garages, dealer service centers)
- Service history tracking with costs
Fuel Tracking
- Fuel log entries (date, liters/gallons, cost, odometer reading)
- Fuel efficiency calculation (km/L or MPG)
- Fuel cost analysis per vehicle and per driver
- Anomaly detection (unusual fuel consumption indicating problems)
Insurance Management
- Insurance policy records per vehicle
- Coverage details and premium tracking
- Expiration date monitoring with renewal reminders
- Claim history tracking
Cost Analysis
- Total cost of ownership per vehicle (purchase/lease + fuel + service + insurance)
- Cost per kilometer/mile calculation
- Vehicle replacement analysis (when maintenance costs exceed replacement cost)
- Budget tracking and forecasting
Integration Points
- HR — Driver = employee, vehicle assignments linked to employee records
- Accounting — Fleet costs posted to expense accounts, depreciation tracking
- Maintenance — Service schedules linked to maintenance module
- Expenses — Fuel and service costs as employee expenses
Getting Started
Deploy Odoo with Fleet on DeployMonkey. The Fleet module is available in Community edition. Describe your fleet size, vehicle types, and service requirements — the AI agent configures the management structure while you register individual vehicles.