Odoo Event Management: Conferences, Workshops & Webinars

Events Module Overview

Odoo Events manages conferences, workshops, webinars, trade shows, and meetups. It handles: event creation, online registration with payment, multiple ticket types, speaker management, email campaigns, check-in tracking, and post-event surveys.

Event Setup

1. Create Event

# Events → Create
# Name: "Odoo Experience 2026"
# Date: March 25-27, 2026
# Location: Convention Center (address auto-maps)
# Organizer: Your Company
# Website: Published on Odoo website
# Tags: Conference, Technology, ERP

2. Ticket Types

# Event → Tickets tab:
# - Early Bird: $199 (limited to first 100, deadline March 1)
# - Standard: $299 (available until sold out)
# - VIP: $499 (includes dinner, limited to 50)
# - Speaker: $0 (complimentary for speakers)
# - Online: $99 (virtual attendance)

# Each ticket has:
# - Price
# - Quantity limit
# - Registration deadline
# - Confirmation email template

3. Registration

# Online registration via Odoo website:
# 1. Visitor browses event page
# 2. Selects ticket type
# 3. Fills registration form (name, email, company)
# 4. Pays online (Stripe, PayPal)
# 5. Receives confirmation email with ticket/QR code
# 6. Added to attendee list in Odoo

# Registration questions (custom fields):
# - Dietary restrictions
# - T-shirt size
# - Session preferences
# - How did you hear about us?

Speaker Management

• Speaker profiles with bio, photo, social links
• Session/talk assignment per speaker
• Speaker page on event website
• Speaker communication via email templates

Event Schedule

# Multi-track schedule:
# Track A: Business Track
#   09:00 - Keynote: Future of ERP
#   10:30 - Panel: AI in Business
#   14:00 - Workshop: Odoo Implementation
#
# Track B: Technical Track
#   09:00 - OWL Components Deep Dive
#   10:30 - Performance Optimization
#   14:00 - Hands-on: Building Modules

# Attendees can view schedule on event page
# Register for specific sessions (capacity tracking)

Email Campaigns

• Pre-event: Save the date, early bird reminder, registration confirmation
• Week before: Schedule, logistics, preparation tips
• Day before: Final reminder with venue details
• During: Daily updates, session changes
• Post-event: Thank you, survey, recording links, next event

Check-In

# Day-of check-in options:
# 1. QR code scanning (attendee shows ticket on phone)
# 2. Name search in attendee list
# 3. Badge printing on check-in

# Odoo tracks:
# - Who checked in
# - Check-in time
# - No-shows (registered but didn't attend)

Post-Event

• Satisfaction survey (via Survey module)
• Attendee report: total registrations, check-ins, no-shows
• Revenue report: ticket sales by type
• Lead generation: attendees → CRM leads
• Follow-up campaigns: recordings, next event promotion

Event Types

DeployMonkey + Events

Deploy Odoo Events on DeployMonkey. The AI agent configures event pages, ticket types, registration forms, and email campaigns. Run professional events with integrated CRM and accounting.