How to Connect Asana to Odoo: Project Sync Integration Guide

Why Connect Asana to Odoo?

Asana excels at project management with its intuitive boards, timelines, and workload views. Odoo excels at business operations — invoicing, timesheets, HR, and accounting. Many teams use Asana for day-to-day task management while relying on Odoo for the financial side. Without integration, someone manually transfers task completion data, time entries, and project status between the two systems.

Connecting Asana to Odoo eliminates this double entry. Tasks sync bidirectionally, timesheets logged in one system appear in the other, and project status stays consistent across both platforms.

What to Sync

Integration Methods

Option 1: Zapier or Make (Easiest)

Set up Zaps or Scenarios that trigger on Asana task events and create or update corresponding Odoo tasks. This works well for one-directional sync with low to medium task volumes.

Option 2: Asana Webhooks + Custom Code

Asana supports webhooks that fire on task creation, update, and completion. Build an Odoo controller to receive these events and sync accordingly. This provides real-time sync without per-task costs.

Option 3: n8n Workflow

Use n8n's Asana and Odoo nodes to build visual sync workflows. Self-hosted n8n has no per-execution costs, making it ideal for high-volume task sync.

Step 1: Get Asana API Token

1. Go to Asana → My Settings → Apps → Developer Apps
2. Create a Personal Access Token
3. Or create an OAuth app for multi-user access

Step 2: Set Up Asana Webhooks

import requests

ASANA_TOKEN = 'your_pat_here'

# Create webhook for a project
response = requests.post(
    'https://app.asana.com/api/1.0/webhooks',
    headers={'Authorization': f'Bearer {ASANA_TOKEN}'},
    json={
        'data': {
            'resource': 'PROJECT_GID',
            'target': 'https://your-odoo.com/asana/webhook',
            'filters': [
                {'resource_type': 'task', 'action': 'changed'},
                {'resource_type': 'task', 'action': 'added'},
            ]
        }
    }
)

Step 3: Handle Webhooks in Odoo

from odoo import http
import json, hmac, hashlib

class AsanaWebhook(http.Controller):
    @http.route('/asana/webhook', type='http', auth='none', csrf=False, methods=['POST'])
    def handle(self, **kwargs):
        # Asana webhook handshake
        hook_secret = http.request.httprequest.headers.get('X-Hook-Secret')
        if hook_secret:
            resp = http.request.make_response('')
            resp.headers['X-Hook-Secret'] = hook_secret
            return resp
        
        data = json.loads(http.request.httprequest.data)
        for event in data.get('events', []):
            if event['resource']['resource_type'] == 'task':
                task_gid = event['resource']['gid']
                self._sync_task(task_gid)
        
        return http.request.make_response('ok')
    
    def _sync_task(self, task_gid):
        # Fetch full task from Asana API
        task_data = requests.get(
            f'https://app.asana.com/api/1.0/tasks/{task_gid}',
            headers={'Authorization': f'Bearer {ASANA_TOKEN}'}
        ).json()['data']
        
        # Find or create Odoo task
        odoo_task = http.request.env['project.task'].sudo().search(
            [('x_asana_gid', '=', task_gid)], limit=1
        )
        vals = {
            'name': task_data['name'],
            'date_deadline': task_data.get('due_on'),
            'x_asana_gid': task_gid,
        }
        if task_data.get('completed'):
            vals['stage_id'] = self._get_done_stage().id
        
        if odoo_task:
            odoo_task.write(vals)
        else:
            vals['project_id'] = self._get_project(task_data).id
            http.request.env['project.task'].sudo().create(vals)

Step 4: Reverse Sync (Odoo to Asana)

To push Odoo task updates back to Asana, override the write method on project.task:

class ProjectTask(models.Model):
    _inherit = 'project.task'
    
    x_asana_gid = fields.Char('Asana GID')
    
    def write(self, vals):
        res = super().write(vals)
        for task in self.filtered('x_asana_gid'):
            if 'name' in vals or 'date_deadline' in vals or 'stage_id' in vals:
                task._push_to_asana(vals)
        return res

Timesheet Sync

If your team logs time in Asana, use the Asana API to pull time entries and create Odoo timesheet lines. This is critical for service companies that bill based on time tracked:

• Asana time tracking data maps to account.analytic.line in Odoo
• Match Asana users to Odoo employees by email
• Run sync as a scheduled action every 15-30 minutes

Asana vs Odoo Project

DeployMonkey + Asana

DeployMonkey instances provide webhook endpoints for Asana integration. Our AI agent can help map Asana projects to Odoo projects and configure the bidirectional sync workflow.